Program Assistant

Victoria, BC

CLK 11R - Program Assistant

Clerk R11

GEU

Victoria, BC V9B 6X2 CA (Primary)

$46,182.50 - $52,157.99 annually

Close date: 1/28/2022

BC Public Service -> Public Safety & Sol General

Community Safety and Crime Prevention


Program Assistant

Clerk R11

An eligibility list may be established.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.


Do you thrive in a high volume environment? Do you enjoy serving a diversified public? Can you change priorities on a dime?

Established in 2006, the Civil Forfeiture Office (CFO) is a key part of the province's anti-gang and anti-money laundering strategy. Managing both the Civil Forfeiture Act (the Act) and the Crime Victim Management Act, the CFO generates more than $10-$20 million per year through the forfeiture and liquidation of tens of thousands of assets located around the province. More than half of the money generated from forfeitures is used for community grants for crime prevention and remediation programs, and to pay victim compensation.


The Act provides the Director with the authority to commence proceedings against proceeds of unlawful activity and instruments used in unlawful activity using the civil law process via the BC Supreme Court or an administrative process (Part 3.1 of the Act). 


The CFO has information sharing agreements with the police, other law enforcement agencies, and provincial and federal government bodies. The CFO works closely with foreign governments and other organizations as the Director assesses information about unlawful activities and prepares civil court actions with the legal team. The information shared may be highly confidential in nature, particularly as persons of interest may not have been charged with or convicted of any crimes in a criminal court. The information may relate to ongoing law enforcement investigations, including investigations of organized crime, as well as the personal and financial circumstances of persons of interest. 


Reporting to the Program Evaluation Manager, this position supports the operational, financial, logistical, and administrative requirements necessary for the day-to-day operation of the CFO. The three positions within this group are responsible for receiving and processing confidential and sensitive file information and budget development support, as well as document management, information gathering and preliminary file assessment. This position has a greater focus on budget development support, coordinating STOB projections (including salary), providing information on financial policy, procedures and controls and day-to-day financial transactions of the office. 


The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.


The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca).


For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact cfohr@gov.bc.caDO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  


For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.


Job Requirements:

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Diploma or higher in Business, Legal, or Office Administration, Accounting, or Justice Studies.
  • Minimum of two (2) years’ experience in an administrative role within a legal, law enforcement, or financial office setting.
  • An equivalent combination of education and experience may be considered. 
  • Preference may be given to candidates with 1 or more of the following:
  • Experience with accounts receivable and/or payable in a computerized environment.
  • Experience with the government Corporate Financial System (CFS).
  • Experience interpreting legal documentation (e.g. court orders, conveyancing, contracts).
  • Experience working one-to-one with lawyers/paralegals.
  • Experience working one-to-one with police agencies.
  • Experience using case management systems (e.g. Salesforce).
  • Experience interpreting and applying legislation, policies, and procedures.
  • Experience working as a front-line customer service representative.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.


A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:


Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.


Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.


IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.



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