Legal Assistant
Clerk Stenographer R11
This position is excluded from union membership.
An eligibility list may be established for future permanent and/or temporary vacancies.
The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies.
Legal Services Branch Legal Assistants perform specialized, skilled work, with a high degree of independence and under limited supervision, for assigned legal counsel. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgment will prepare you to work effectively in a fast-paced, demanding work environment. Working independently or as part of a team, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships. Exceptional attention to detail, a high level of initiative, self-motivation and flexibility are required, as well as the ability to work well under pressure. Strong time-management skills and the ability to prioritize are essential.
Duties include providing legal assistant and administrative assistance to solicitors in the preparation of correspondence, contracts and other transactions; coordinating schedules for meetings; coordinating travel arrangements; maintaining bring forward system(s) to ensure that deadlines are not missed; organization of communications, large volumes of filing and significant file management of large, complex files. The successful applicant may be required to assist with FOIPPA inquiry work, including the preparation of inquiry submissions to the Information and Privacy Commissioner. Facilitating a pro-active approach to the work is essential. Working knowledge of BC Online, MyLTSA e-Filing and conveyancing procedures would be an asset. The successful candidate must be able to work independently and together as a team and be able to work overtime, when necessary and approved in advance.
The capital of British Columbia, Victoria, is a beautiful city with beautiful beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve, and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Margo.Lang@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
- Secondary school graduation or equivalent.
- Successful completion of a recognized Legal Assistant Program; OR
- An equivalent combination of education and legal assistant experience within a legal environment may be considered.
- 2 or more years of experience working as a Legal Assistant in a legal environment.
Preference may be given to applicants with:
- Successful completion of a recognized Legal Assistant program.
- Recent experience (within last 2 years) working in a solicitor’s practice.
- Experience working as a Legal Assistant with corporate-commercial and/or transactional experience.
- Technical experience with the Legal Files software program.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
APPLICATION REQUIREMENTS:
Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire (STANDARD): YES - You will be required to answer a standard questionnaire.