Development Assistant

September 20 to December 10 (12 Weeks), Temporary, Full Time (Canada Summer Jobs)

JOB DESCRIPTION: Under the supervision of the Director of Development, the Development Assistant will be a member of the development team and will assist in data processing and event coordination. The Assistant will use Tessitura (a major and internationally used CRM) for processing tax receipts and event and donor data management. They will also assist with donor stewardship events and in fundraising activities.

DUTIES: The Development Assistant will:

 Assist in providing administrative support with day to day Development operations and projects  Assist in maintaining donor database records and electronic and paper files, and gift processing records; including data entry, producing tax receipts and thank you letters

 Coordinate and assist with thank you and renewal calls to donors

 Draft donor correspondence including thank you letters

 Assist with coordinating donor and sponsorship recognition activities, including tracking invoices and budgets

 Assist with donor recognition events including coordinating in advance and onsite with venues, vendors, and volunteers, and provide onsite support for all fundraising and stewardship events

 Provide administrative support for Development team and fundraising volunteers

 Participate with collaborative support with the endeavors of the administrative team as required.

 Participate in weekly team meetings

 Maintain positive communications with staff, patrons and external partners QUALIFICATIONS:  Experience in customer service

 Positive attitude and self-motivated

 Strong verbal and written communication skills

 Good interpersonal skills, and courteous with staff, vendors, and partners

 Keen curiosity and attention to detail

 Excellent organizational skills

 Aptitude for learning new technology and proficient with computer applications (Word, Excel, Outlook, familiarity with Tessitura or CRM systems an asset)

 Ideal candidate will be familiar with the arts and have an interest in music

COMPENSATION: $20 per hour, 37.5 hours per week for 12 weeks. The position may require some evening and weekend work and hours will vary depending on production schedule.

ABOUT: Pacific Opera Victoria is one of the most influential professional opera companies in Canada. Its inspired repertoire comprises original productions of classic favourites and lesser known works, as well as new commissions, co-productions, and collaborations with other companies and arts organizations across the country. From its home in the Baumann Centre, Pacific Opera Victoria creates significant career opportunities for creative and performing artists and curates opera in surprising ways – enticing newcomers and captivating loyal opera-goers.

*To be an eligible applicant for a Canada Summer Jobs position, youth must:

 be between 15 and 30 years of age at the start of the employment;

 be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,

 have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada

Pacific Opera Victoria identifies Equity, Diversity, Inclusion and Reconciliation among its Core Values and encourages applications from candidates of diverse backgrounds. We encourage members of all equityseeking groups to self-identify within their cover letter. When a candidate voluntarily discloses this information in their application, the information will be kept strictly confidential. Disclosure and/or selfidentification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

Please submit cover letter and resume electronically by August 27, 2021

Include in Subject Header: Development Assistant

Attn: Yvette Guigueno, Director of Development

Applications will be reviewed as received; those being considered for an interview will be contacted

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