CLK 14R - Office Manager

BC Public ServiceVictoria, BC4 months ago

Office Manager

Clerk R14

This posting is to establish an eligibility list to fill both current and/or future permanent and/or temporary vacancies.

There is currently a temporary opportunity available until April 29, 2022, this temporary opportunity may become permanent.

“We acknowledge all Indigenous peoples on whose territories we work and play. We honour their connection to the land and respect the importance of the diverse teachings, traditions, and practices within these territories.”


A great opportunity to take the next step in your career or bring your years of professional administrative experience to an interesting role and top work unit!


The Justice Services Branch (JSB) is responsible for policy development, law reform and justice transformation in the areas of administrative, civil, criminal and family justice. JSB provides direct family justice services through the Family Justice Services Division and the Maintenance, Enforcement and Locate Services. JSB works with administrative tribunals, the courts, the legal professions, other ministries, and a range of community agencies and associations to increase access to justice. In addition, JSB executes the ministry’s oversight responsibilities with respect to the Legal Services Society.

JSB is responsible for the development of policy, programs and legislation on a very broad range of matters, including access to justice, administrative justice, dispute resolution (including arbitration, mediation and online dispute resolution), civil law reform, electoral reform, court rules, criminal justice, family law, human rights law, and legal aid. JSB manages the largest legislative program in government responsible for over 100 statutes. In collaboration with partners and stakeholders, JSB is a leader in BC’s law reform and justice transformation work.


The position works under limited supervision and is responsible for coordinating administrative services to support the Executive Directors of the Policy and Legislation Division (PLD) and the Family Policy, Legislation and Transformation Division (FPLTD) along with the Policy Analysts and Legal Counsel who report to the Executive Directors. The position performs human resource, payroll and leave management functions and monitors the operation and maintenance of computer systems, programs and equipment for the Divisions. The position performs purchasing, budget and financial expenditure functions for the PLD and FPLTD offices. The office manager directly supervises 3 administrative staff.


With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer.


The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. 

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Alana.Bianconi@gov.bc.caDO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.


NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.


Job Requirements:


In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Grade 12 diploma or equivalent plus a minimum of three years administrative support work experience or equivalent.
  • Three years’ work experience must include all of the following:
  • Extensive experience and expertise working with various computer applications, such as MS Word, Excel and Outlook.
  • Experience developing and implementing office procedures and policies.
  • Experience with the proper form of business letters and business English.
  • Experience managing workflow and balancing priorities in a fast-paced environment.


Preferences may be given to candidates with

  • Previous supervisory experience.
  • Experience working with CLIFF.
  • Experience working with eApprovals.
  • Experience with records management such as ARCS/ORCS.
  • Experience with iProcurement, iExpense and Time and Leave Management System (TLAM).


Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 


A Criminal Record Check (CRC) will be required.


APPLICATION REQUIREMENTS:

Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.


Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.


Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.


IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.


Job Category: Administrative Services, Leadership and Management

Location: Victoria, BC V9B6X2 CA (Primary)

Union: GEU

Salary Range: $49,145.98 - $55,609.08 annually

Closing Date: 3/12/2021

Job Type: Regular Full Time

Temporary End Date: 4/29/2022

Ministry/Organization: BC Public Service -> Attorney General

Ministry Branch/Division: Justice Services Branch, Policy and Legislation Division



Subscribe to Job Alerts

All Categories