Competition #20/189

Internal/External Posting 

Closing date: January 19, 2021

 

City Clerk (Continuous) 

Legislative Services Department

 

Victoria is a vibrant and sustainably focused city, renowned as a globally recognized tourist destination and a place with an exceptional quality of life for its residents. Located on the southern tip of Vancouver Island and the capital of British Columbia, Victoria is home to over 80,000 people and is the economic and cultural centre for the Capital Region’s 350,000 residents. The city is experiencing change and growth with increased levels of development, and is home to an active and eclectic arts and culture community. 

 

The City of Victoria is recruiting for the City Clerk who is the head of the City’s Legislative Services Department. The City is seeking a senior leader with in-depth knowledge of local government across disciplines to serve as the Statutory Officer pursuant to Section 148 of the Community Charter. The successful candidate will have extensive public sector experience in corporate administration, regulatory and public hearing processes combined with exemplary communication and interpersonal skills. This individual is a highly motivated, self-starting person who bringsexceptional technical and leadership abilities and thrives in a high-profile position. 

 

This individual will be an experienced corporate officer who understands the complexities of local government processes, with emphasis on governance andmeeting procedures, and will lead a small but enthusiastic team to support Council’s decision making processes and deliver policy initiatives.

 

The ideal candidate is a seasoned professional, having worked in a similar capacity within a local government alongside elected officials and senior executives, providing advice and guidance based on relevant regulations and legislation through a lens of public accountability. This highly influential role presents an opportunity for the successful candidate to use their experience and abilities to influence across departments, engaging internal stakeholders on policy matters and advising on Council meeting processes and reporting, as well as to present publicly and in a media intensive environment. 

 

The successful candidate will lead the City’s Governance Review, Citizen’s Assembly on Amalgamation, Transparency Initiatives and general process improvements, as well as involvement in other strategic initiatives. The City Clerk is a member of the City’s Senior Leadership Team attending all meetings including chairing weekly meetings on upcoming Council meetings and agenda planning. We are seeking a highly professional, natural leader, relationship-builder and team-player, committed to fostering a culture of engagement with all internal and external stakeholders. The successful candidate will seek innovation and best practices reviews to continue to modernize the department and its functions.

 

A competitive salary and comprehensive benefit package is offered. This position is excluded from union membership. 

 

Position Summary

 

Under the direction of the Deputy City Manager, the City Clerk is a Statutory Officer for the City pursuant to Section 148 of the Community Charter and a member of the City’s senior leadership team, and is responsible for leading the strategic direction, performance outcomes, organizational development priorities, and policy and resource allocation decisions for the Legislative Services Department.  

 

Provides professional advice to Council and other City departments in areas of expertise including: corporate administration; regulatory and public hearing processes; major project management.

 

Major Accountabilities

 

Develops, implements and evaluates the strategic plan goals and objectives for the department consistent with Council priorities and the City’s strategic plan.  

 

Develops and manages the department’s annual budget.

 

Provides vision, leadership and strategic direction to staff in a manner that contributes to their motivation, morale, commitment and contribution to a larger team environment and ensures the provision of high quality service to both internal and external clients.

 

Acts as the City’s Officer responsible for corporate administration and serves as the Head of the Public Body under the Freedom of Information and Protection of Privacy Act.

 

Oversees the arrangement of, and attends meeting of Council and Council Committees. Provides parliamentary procedural advice for these meetings. Oversees the production of council meeting agendas and minutes.

 

Ensures that direction from Council is accurately recorded and communicated throughout the organization.

 

Oversees the local election and assent voting processes acting as Chief Election Officer.

 

Plans, assigns, supervises and coaches on policy matters including the preparation of staff reports on a variety of issues including governance, service delivery and regulatory issues not managed by other City departments. 

Responsible to ensure that legislative changes affecting the operations of the Department and Council where related, are brought forward and amendments to policies, procedures and statutory functions are kept current with changing legislative requirements. 

 

Maintains and develops working relationships and communications on behalf of the department and the City with outside agencies, governments and with senior management of other municipalities.  

 

Researches new trends, innovations and best practices, consults with stakeholders and makes policy and strategic direction recommendations.

 

Oversees the department operations to promote a positive labour relations environment to ensure effective and expeditious responses to labour relations matters; attends grievance and union management meetings as required.  

 

Qualifications

 

Masters Degree in Public Administration, supplemented with a Certificate in Local Government Administration or Statutory Administration. Registered Parliamentarian.

 

10 - 15 years of related experience with at least 10 years in a public sector environment, with extensive knowledge in corporate administration and regulatory and development services.

 

The candidate will possess exceptional leadership, judgement and interpersonal skills and the proven ability to develop credibility and effective working relationships with employees, elected officials and external stakeholders.

 

To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume

 

City of Victoria is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  


We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request. If you require assistance or an accommodation due to a disability, please email us at HR@victoria.ca

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