Administrative Associate

Victoria, BC

Royal Roads University is located on the traditional lands of the Xwsepsum (Esquimalt) and Lekwungen (Songhees) ancestors and families who have lived here for thousands of years. This land has been part of the fabric of the life of Indigenous communities long before Hatley Castle was built, and it will be long into the future. It is with gratitude that we now learn and work here, where the past, present and future of Indigenous and non-Indigenous students, faculty and staff come together. Located in one of Canada’s most beautiful National Historic Sites, RRU is just minutes from downtown Victoria, British Columbia and is surrounded by old growth forest and awe-inspiring ocean and mountain views. RRU is a special-purpose university that delivers high-quality applied and professional programs. Established by the provincial government in 1995 through the Royal Roads University Act, RRU was created with a unique mandate and governance structure to respond to the labour market needs of British Columbia. RRU has over 20,000 alumni in 65 countries. With a reputation for innovation, RRU is a leader in the delivery of blended learning programs, which combine intensive residency experiences with online course work.

Requisition #


Job Title

Administrative Associate

Division Department

Royal Roads University -> Office of the Vice President Research & International -> Global Recruitment & Partnerships

Recruitment Type

Regular Full Time


Admin and Support Services

# of Hires Needed


Closing Date


Job Description

The administrative associate supports the initiatives of the Global Recruitment and Partnerships team to support the effective implementation and coordination of the unit’s operations, budgets and activities. As the associate, your primary responsibility is to ensure administrative accuracy and coordination to support the University’s integrated recruitment strategy and international strategic plan. This will involve supporting the Managers, Regional/Education Specialists and Global Partnership Coordinators with planning, scheduling, coordinating, financial tracking, follow-up procedures and commission related to student recruitment initiatives, events and travel.

Job Requirements

  • College diploma in Business Administration (or related field) plus three years’ relevant work experience including administrative and operational responsibilities.
  • Proven ability in office coordination including financial abilities, communication, event planning and presentation skills.
  • Proven accuracy, strong attention to detail and highly organized to support a variety of multi-faceted virtual and physical events at one time.
  • Ability to build and sustain positive, productive and supportive relationships with team members, internal and external stakeholders.
  • Responsible, competent, versatile and results oriented.
  • Ability to demonstrate independent initiative to identify administrative issues and implement practical, workable solutions.
  • Ability to maintain strict confidentiality with a high degree of discretion.
  • Advanced computer skills: Windows, MS Office Suite (Word, Excel, Outlook, SharePoint, and PowerPoint+), Internet, Web software, database management, event management, project management, budget tracking and computer graphics software.
  • Some travel including evenings and weekends may be required.
  • Must possess a valid driver’s license.

An ideal candidate would also possess (asset, not required):

  • Royal Roads University education.
  • Experience in an academic environment.

Additional Information

This is a regular, full-time position working 37.5 hours per week. This position has been evaluated at ADM-C with a salary range of $48,142(minimum) to $56,637 (midpoint) to $65,133 (maximum) per annum. Employment offers will normally be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity. The University is pleased to offer a comprehensive benefit package. Royal Roads University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our faculty and staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities and persons of any sexual orientation or gender identity.

While Royal Roads University values all applications we receive, only those candidates shortlisted for further consideration will be contacted. Please note that all qualified candidates are encouraged to apply, however, applications from Canadians and permanent residents will be given priority. If you require any form of accommodation throughout the recruitment process, please contact us directly at attention: Lorisha Bühler or 250-391-2600 extension 4408 so we can offer you individualized assistance and ensure equity in our recruitment and hiring process. ALL COMPETITIONS WILL CLOSE AT 10.00 P.M. ON THE DATE OF CLOSING

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